Data entry operator job description template
Data entry operators input, update, and maintain accurate data in organisational systems from various source documents. This role is essential in Business Process Outsourcing (BPO), logistics, e-commerce, and manufacturing companies across India where large volumes of transactional data require processing. Use our data entry operator job description template to attract candidates with strong typing skills and attention to detail. It covers key responsibilities, required skills, Indian education requirements, salary insights, and the selection process.
Job title:
Data Entry Operator
Location:
Chennai, Tamil Nadu (or Hyderabad / Pune / Bengaluru - specify location)
Job type:
Full-time, Permanent
Reports to:
Data Management Lead / Operations Manager
Experience:
0-2 years
Employment type:
Permanent
About the role
We are hiring Data Entry Operators for our data processing team serving logistics and e-commerce clients. You'll be responsible for accurately entering shipment details, invoice data, inventory records, and customer information into our ERP system (Tally / SAP / Zoho). This role requires fast and accurate typing, familiarity with MS Excel, and the ability to handle high volumes of data entry without compromising quality.
About the company: - Established: 2008 - Employees: 8,000+ - Industry: Logistics & Supply Chain Management (Third-Party Logistics (3PL) and warehousing) - Certifications: ISO 9001 (quality management), ISO 27001 (data security) - Presence: 45+ warehouses across India; headquarters in Chennai - Known for: Top 5 third-party logistics (3PL) provider in India; manages 10 million+ shipments annually
Data entry operator roles and responsibilities - Enter, update, and verify data from source documents (invoices, purchase orders, delivery challans, bills of lading, waybills) into the ERP/Tally system accurately - Maintain daily logs of data entry volumes, accuracy rates, and turnaround times - Cross-verify entered data against source documents - identify discrepancies and escalate to the supervisor - Generate Management Information System (MIS) reports from the system as requested by the operations team (daily shipment report, inventory status, billing summary) - Manage and organise physical and digital records for audit readiness - Respond to data correction requests from client teams within defined SLAs - Follow data security protocols - never share sensitive client or customer data externally - Meet daily productivity targets (typically 2,000-5,000 entries per day depending on complexity) while maintaining 99%+ accuracy
Data entry operator qualifications and skills - Strong typing speed: 30-40 WPM in English with 95%+ accuracy (verified through typing test) - Proficiency in MS Excel - data entry, sorting, filtering, basic formulas (SUM, VLOOKUP, COUNTIF), and pivot tables - Familiarity with Tally ERP or Zoho Books is a strong plus - Good numerical ability for handling financial data, amounts, and reconciliations - Attention to detail - ability to spot mismatches and discrepancies in data - Basic reading and writing in English (source documents are typically in English) - Knowledge of Tamil or Telugu is a plus for regional document processing - Willingness to work in shifts and handle repetitive tasks with consistent quality
Education and Experience Requirements - Minimum education: Class 12 / HSC pass - Graduation preferred: Bachelor of Commerce (BCom), Bachelor of Business Administration (BBA), BSc (Computer Science or Mathematics) - Minimum 50% in Class 12 - 0-2 years of experience in data entry, back-office operations, or documentation in a BPO or logistics company - Freshers with strong typing speed may apply - Basic computer literacy certification (e.g., MS Office certification, CCC conducted by NIELIT) is preferred
Data entry operator average salary
In India, Data Entry Operators earn ₹1.8-3.2 Lakhs Per Annum (LPA) Cost to Company (CTC) depending on city, employer, and typing speed. Candidates with Tally and Excel skills and typing speed above 40 WPM can earn ₹2.5-3.5 LPA. Data entry roles in Chennai and Hyderabad typically fall at the lower end while Mumbai and Delhi NCR pay slightly higher.
Source: Indeed India Salary Data 2025; TeamLease Employment Outlook 2025.
Benefits - CTC includes: Basic + HRA + Performance incentive (monthly, based on accuracy and volume targets) - Statutory: Provident Fund (PF), Employees' State Insurance Corporation (ESIC) (if gross ≤₹21,000/month), Gratuity (payable after 5 years) - Additional: Group medical insurance (self), annual bonus - Perks: Subsidised transport (for night shifts), cafeteria, annual health check-up - Growth path: Data Entry Operator → Senior Data Executive → Team Lead → Assistant Manager (Operations)
Other details - Probation period: 3-6 months - Notice period: 30 days (15 days during probation) - Immediate joiners preferred: Yes - Bond / Service agreement: None for data entry roles - Working days: 6 days a week (rotating week off; Sunday typically off) - Work mode: Work from Office - Shifts: General shift (9 AM-6 PM) with rotational shifts (including night shifts) for projects with US/UK clients - Relocation support: Not provided; candidates must be local or willing to relocate at own cost
Selection process
1. Typing test: 5-minute timed test measuring WPM and accuracy (pass mark: 30 WPM at 95% accuracy)
2. Excel test: 20-minute practical test covering data sorting, filtering, basic formulas, and pivot tables
3. Personal interview: 15-minute interview with the operations manager covering attention to detail, shift flexibility, and prior experience
4. Document verification: Educational certificates, Aadhaar, address proof
5. Offer rollout
How to apply - Platform: Apply through Naukri, Indeed, TeamLease, or the company's careers portal - Documents: Resume, Class 12 marksheet, graduation marksheets (if applicable), Aadhaar card - Timeline: Rolling applications - typing test and interview scheduled within 3-5 working days - Walk-in: Walk-in interviews every Wednesday (10 AM-3 PM) at the company's Chennai office
Frequently asked questions
1. What does a Data Entry Operator do in India?
A Data Entry Operator enters and maintains data from source documents (invoices, purchase orders, waybills) into ERP systems like Tally, SAP, or Zoho. The role is common in logistics, BPO, manufacturing, and e-commerce companies. Accuracy and typing speed are the primary performance metrics.
2. What qualifications do I need to become a Data Entry Operator in India?
Class 12 / HSC pass is the minimum. Typing speed of 30-40 WPM with 95%+ accuracy is required. MS Excel proficiency and familiarity with Tally are preferred. Freshers with good typing speed are eligible.
3. What is the average salary of a Data Entry Operator in India?
Freshers earn ₹1.8-2.5 Lakhs Per Annum (LPA). Experienced operators with Tally and Excel skills earn ₹2.5-3.5 LPA. Monthly performance incentives of ₹1,000-3,000 are common based on accuracy and volume.
4. How can I hire Data Entry Operators in India?
Use a typing test as the primary screening tool - 5-minute timed test at 30+ WPM with 95%+ accuracy. Follow with an Excel practical test. Partner with TeamLease for bulk hiring. For higher accuracy requirements, prioritise candidates with data entry experience in logistics or BPO.